Which fields should the log contain?
Use a stable issue number and link each row to the asset, test or requirement that created it. Record the current disposition and the evidence needed to close it.
| Field | Control | Closure evidence |
|---|---|---|
| Issue | Stable number and date | Issue record |
| Asset | Exact tag or system | Asset register |
| Observation | What was found | Test or inspection |
| Owner | Action responsibility | Assigned response |
| Closeout | Approval and date | Verified evidence |
Sources: ASHRAE: Commissioning resources and Standard 202-2024, US Department of Energy: Commissioning Process for Federal Facilities
How should priority be assigned?
Use the project's approved categories and decision owner. Do not invent a safety or acceptance classification from a generic list when the project has its own process.
Sources: Uptime Institute: Lessons Learned from Tier Certification of Constructed Facilities
What closes a deficiency?
A closure needs the evidence and approval defined by the project. A comment that says fixed is not necessarily a verified record.
Common questions
What else should the bid team know?
Does a documentation pack approve a test?
No. The commissioning professional and responsible engineers approve procedures, criteria and acceptance decisions.
Are commissioning levels universal?
No. Project and client documents define the meaning and gate for levels. Use the approved commissioning plan.
Can a missing acceptance criterion be invented?
No. Record it as an open input and obtain the approved criterion from the responsible technical reviewer.
Primary sources
- Commissioning resources and Standard 202-2024ASHRAE
- Commissioning Process for Federal FacilitiesUS Department of Energy
- Lessons Learned from Tier Certification of Constructed FacilitiesUptime Institute